Terms & Conditions

Residential Lettings under our management are, in the main, for family occupation.  Applications will be accepted from single persons wishing to share provided both or all parties are working and each submits a separate application.  Such tenants will be jointly and severally liable.  If an application made by a single person is successful, the tenancy will be granted to the named applicant only and allowing any other person to reside at the address will be deemed as a breach of tenancy obligations and appropriate action taken.  All persons over 18 intending to reside at the address MUST complete an application form.

 We will apply for references from Employers, previous landlords and personal friends taking the information you have provided on the application form.  We do not accept references brought into this office.  Applicants are asked to advise their named references that they have submitted their names and request their earliest attention to a reply.  Bank reference application forms will be supplied direct to the applicant.

On acceptance of the application form, the administration fee for the preparation of the Tenancy documentation is due for payment.  Currently levied at £100.00 plus VAT @ 17.5%, total £117.50 for a single occupier and £85.00 plus VAT @ 17.5%, total £99.88 for shared occupation.  Any further renewal documentation or new contracts to existing tenants will be charged at £35.00 plus VAT, total £41.13.
 
At the time of submitting your application form, we will require to see verification of your identity either photograph driving licence or passport together with proof of current address.
 
Tenancies are for a minimum term of 6 months.  Occasionally a tenancy is available for a longer or shorter period and we would be pleased to discuss the length of tenancy.  Any tenancy offered will be an Assured Shorthold for an initial fixed term.  This is a binding contract once the tenancy documentation is signed, the tenant is bound to pay rent for the full term whether or not the property is occupied.

If an application is successful, the applicant will be advised in writing from this office.  At this stage the utility companies can be advised of the date when services may be transferred into their name.  In the case of the telephone companies, tenants should notify the authorities if they intend to take over the existing number and should notify this office if a new number has been taken.

Once the offer of a tenancy is made, the following monies will be required at the commencement of the tenancy:

a          A deposit equal to one to two months rent which will be held in our Clients Account and returned to the tenant, without interest, on vacation in accordance with the tenancy obligations and our Guidelines which will be forwarded towards the end of the tenancy.

b          Rent from the first day of the commencement of the tenancy up until the end of that month (unless the remaining period of the month is less than 10 days in which case tenants will be asked to pay for the remainder of that month and the following).  Future rents will be collected by Banker’s Order.

The above monies to be paid to Valerie Rose Residential Management in cash, Banker’s Draft or cheque at the time of submission of the application form.

In the event of an applicant withdrawing an application once the tenancy has been offered and references obtained, the administration fee is non-refundable.

 Applicants should be aware that pets are not allowed at any of our rented properties unless specified to the contrary and confirmation in writing by ourselves as Managing Agents.

 Applicants should not assume that they have been granted a tenancy of the property by completing the application form.  The decision as to whether or not a tenancy is granted, is made by or on behalf of the landlord once we are in receipt and have considered all references.  In the event of an application not being accepted, we do not give reasons or otherwise discuss the decision made.

In the event of an application not being successful, references taken up will be retained on our files for four months.  After that time they will be destroyed.  We are unable to pass them to any third party or return them to the applicant.

Residential Management is undertaken on behalf of, and as instructed by, private landlord clients.  Any queries concerning the tenancy or the property should be directed to Valerie Rose at this office.

Last Updated xx/xx/2010 to take account of VAT rate change from 15 to 17.5%